Blog
About how companies really work and what should be delegated
Where AI needs to be for a small business to use it
AI agents are impressive. But your business information isn't on a computer. And that changes everything.
Why AI gives generic advice (and what it needs to give useful answers)
ChatGPT knows accounting, but nothing about your business. The difference between generic and useful answers isn't the model — it's the context.
Mandatory electronic invoicing in Spain: what you actually need to know
There are two separate laws changing how invoicing works in Spain. They get mixed up constantly. Here's the essentials of each — and what you need to do.
What documents your accountant needs each quarter
Your accountant needs these documents to file your quarterly tax returns. Here's what to send, which form it's for, and where it comes from.
AI already works. The challenge is operating it.
Between asking ChatGPT a question and having AI run part of your operations there's a chasm. This series explains what's in between.
Invoice template for Excel and Google Sheets
Three free, legally compliant invoice templates. One for Excel, one for Google Sheets, and a simplified version. Plus an idea about what happens after you fill them in.
How much it really costs to get started with management software
The monthly fee is the least of it. What it really costs is everything that happens between signing up and issuing your first invoice.
How much an admin hire really costs
Between salary, Social Security, absenteeism and turnover, the real cost is 174 % of the gross. A full breakdown — and an alternative.
What your accountant actually needs from you each month
Your accountant asks for invoices because there's no other way to get them. And that has a cost neither of you sees.
Why business admin should happen in real time
Your communication is real-time. Your payments are real-time. But the function that determines whether your business is viable still runs weeks behind.
What it means to eliminate the admin bottleneck
Every solution to the admin problem starts from the same premise: someone has to do it. What if the premise is wrong?
How to know who owes you money in your business
Most businesses can't answer how much money should have already reached their account. Not because they don't invoice — because they have no visibility over their collections.
How to organize your business expenses
Recording expenses and having organized expenses are completely different things. The difference matters more than it seems.
How to stop invoices from piling up
Invoices don't pile up because businesses are disorganized. They pile up because the moment they arrive never coincides with the moment someone can process them.
How to record supplier invoices
A supplier invoice arrives via WhatsApp. In one journey, it gets lost in the chat. In the other, it's recorded before you finish your next call.
Why many businesses never get around to using admin software
It's not about alternatives or price. It's because the software assumes there's someone with time to use it.
Why businesses do their admin at the end of the day
It's not disorganization. It's prioritization. And it has a cost that isn't obvious: information degrades over time.
Do you have time to manage your business?
Admin isn't hard. It's constant. And it competes with everything else for your business's scarcest resource: your time.
Why Excel is still the admin tool of choice for many businesses
It's not for lack of alternatives. It's because Excel fits the way small businesses actually work.